May 7, 2023

Why You Need a CMMS for Facility Management


For regulated manufacturers, facility management is a crucial aspect of running a successful manufacturing operation. It involves the maintenance and upkeep of facilities, equipment, and assets, as well as the management of resources and staff. A well-run facility management program can help reduce downtime, increase productivity, and lower costs. One essential tool for effective facility management is a computerized maintenance management system (CMMS). In this article, we will explore the benefits of using a CMMS for facility management.

What is a CMMS?

A CMMS is a software application that is designed to help facility managers and maintenance teams to manage and organize maintenance operations more effectively. A CMMS system tracks all the maintenance activities of an organization, including preventive maintenance, corrective maintenance, and predictive maintenance. It also helps to manage inventory, purchase orders, work orders, and equipment records.

Benefits of Using a CMMS for Facility Management:

1. Improved Maintenance Planning and Scheduling

One of the most significant benefits of using a CMMS is improved maintenance planning and scheduling. The system allows you to schedule preventive maintenance tasks at regular intervals, which helps to prevent equipment failure and downtime. A CMMS also provides an easy way to prioritize and schedule corrective maintenance work orders, ensuring that urgent issues are addressed promptly. With a CMMS, maintenance teams can better plan and schedule their work, which leads to increased productivity and reduced downtime.

2. Increased Equipment Lifespan

A CMMS system can help to extend the lifespan of equipment by ensuring that it is regularly maintained and serviced. The system provides maintenance teams with reminders and notifications for upcoming preventive maintenance tasks, allowing them to take proactive measures before equipment failure occurs. Regular maintenance not only helps to prevent equipment breakdown but also helps to identify and fix small problems before they become major issues. This, in turn, helps to reduce the need for costly repairs and replacements.

3. Improved Inventory Management

A CMMS can also help to improve inventory management by tracking parts and supplies used in maintenance operations. The system provides real-time visibility into inventory levels, allowing maintenance teams to know when parts need to be ordered or replenished. With a CMMS, you can also track the usage of parts and supplies, allowing you to identify which parts are used most frequently and which parts are not being used at all. This information can help you to optimize your inventory levels and reduce waste.

4. Better Resource Allocation

A CMMS system provides valuable insights into maintenance operations, allowing facility managers to better allocate resources. The system provides real-time data on maintenance activity, allowing managers to identify areas where more resources are needed and areas where resources can be reduced. With a CMMS, managers can make informed decisions about staffing levels, equipment purchases, and maintenance schedules, which can help to optimize operations and reduce costs.

5. Enhanced Safety and Compliance

A CMMS system can help to enhance safety and compliance by ensuring that all maintenance activities are performed according to regulatory standards. The system can track compliance requirements for equipment, safety procedures, and environmental regulations, ensuring that all maintenance tasks are performed in a safe and compliant manner. With a CMMS, you can also track safety incidents and near-misses, allowing you to identify areas where safety procedures may need to be improved.

6. Increased Transparency and Accountability

A CMMS system provides increased transparency and accountability by providing a detailed record of all maintenance activities. The system logs all maintenance activity, including work orders, labor hours, and parts used, allowing managers to track the progress of maintenance tasks and identify areas where improvements can be made. With a CMMS, managers can also track the performance of maintenance teams and individual technicians, allowing them to recognize top performers and address performance issues.

In highly regulated manufacturing environments, facility managers need to maximize efficiency and productivity while minimizing costs. A CMMS system can help to achieve these goals by providing valuable insights into maintenance operations and helping to streamline processes. With a CMMS, maintenance teams can better plan and schedule their work, ensure equipment is regularly maintained, optimize inventory levels, and allocate resources effectively. The system also helps to enhance safety and compliance, increase transparency and accountability, and extend the lifespan of equipment.


Ready to optimize your asset performance management? Contact us today to learn how CERDAAC can transform your operation.